Top Steps to implement Pomodoro Technique easily
- Choose a single task you will focus on and write it down.
- Set the timer to 25 minutes.
- Work on the task until the timer rings and put a checkmark on your paper.
- Take a short 5 minute break.
- Work for another 25 minutes.
- After 3-4 work periods of 25 minutes, take a longer 20-30 minute break.
Below are steps to use pomodoro Technique
Description –
Over 2 million people have already used the Pomodoro® Technique to transform their lives, making them more productive, more focused and even smarter. Do more and have fun with time management
The Pomodoro® Core Process
For many people, time is an enemy. We race against the clock to finish assignments and meet deadlines. The Pomodoro® Technique teaches you to work with time, instead of struggling against it. A revolutionary time management system, it is at once deceptively simple to learn and life-changing to use. Fransesco Cirillo says Time is not Predator
The Pomodoro® Technique is organized into six incremental objectives Find out how much effort an activity requires
Ever wonder where all your time goes? Wonder no more: it’s all on the page. Your Pomodoro To-Do sheet is a visual overview of the time you’ve spent on various tasks.
Cut down on interruptions
Usually, you can afford to take 25 minutes before calling back a friend or replying to an email. You’ll learn how to handle the inevitable interruption while staying focused on the task at hand.
Estimate the effort for activities
Once you’ve gotten the hang of the technique, you’ll be able to accurately predict how many Pomodoro’s it will take to accomplish tomorrow’s — or next month’s — tasks.
Make the Pomodoro® more effective
While the contours of the Pomodoro® are set, what you do within them can be adjusted to maximize efficiency. One way to make a Pomodoro® more effective is to use the first few minutes to review what you’ve done before. Other methods are discussed in the book.
Set up a timetable
A timetable sets a limit, motivating you to complete a task within a set period of time. It also delineates your work time from your free time. Creating a clear timetable will allow you to enjoy your time off without worrying that you could be doing more work.
Define your own objectives
The Pomodoro® Technique is a tool you can use to reach your own objectives. For example, a writer might realize he’s spending too much time revising, and adjust his Pomodoro® timetable to allow for more brainstorming time.
How the Pomodoro® will change you Handle interruptions
No more mistakes due to lack of concentration.
No more wrong estimates, rework, stress and overtime.
Reduce the length and number of meetings
No more long, exhausting and useless meetings.
Reduce estimation errors
learn to simplify and organize tasks
No more wrong estimates on complex, undefined and uncertain tasks.
Improve motivation by improving the content of work
learn to understand the effort a task will take, reduce the complexity of tasks that need doing, organize your time
No more lack of confidence, lack of responsibility and lack of trust between team members.
Transform time from being an enemy to being an ally in order to achieve your goals
take regular breaks, learn to observe yourself and your team and improve your work process
No more work under pressure.
No more tensions between team members.
No more fear of being accountable.
Meet deadlines without time pressure
learn to transform a complex goal into a series of simpler goals to be reached and hence increase your motivation, the precision of the estimates and the probability of final success
No more missed deadlines and costly delays.
Share with your team members the same point of view about what to do
No more doubts about what to do, who has to do what and when something will be done.
Create an effective team timetable to reach multiple goals, handle unplanned events, tasks, emergencies and change
No more bottlenecks and interruptions.
No more frictions between team members.
Reduce the complexity of your goals and the relative uncertainty of reaching them
by learning to transform deeply nested hierarchies of tasks into linear task lists: task lists without dangerous bottlenecks and interdependencies between tasks
No more complex, unmanageable and unreachable goals.
Optimize the interaction between team members needed to complete tasks
no communication overflow
No more thousands of instant messages, emails and calls interrupting your work flow.
The Pomodoro® Core Process consists of 6 steps:
- Choose a task you’d like to get done
Something big, something small, something you’ve been putting off for a million years: it doesn’t matter. What matters is that it’s something that deserves your full, undivided attention.
- Set the Pomodoro for 25 minutes
Make a small oath to yourself: I will spend 25 minutes on this task and I will not interrupt myself. You can do it! After all, it’s just 25 minutes.
- Work on the task until the Pomodoro®rings
Immerse yourself in the task for the next 25 minutes. If you suddenly realize you have something else you need to do, write the task down on a sheet of paper.
- When the Pomodoro rings, put a checkmark on a paper
Congratulations! You’ve spent an entire, interruption-less Pomodoro® on a task.
- Take a short break
Breathe, meditate, grab a cup of coffee, go for a short walk or do something else relaxing (i.e., not work-related). Your brain will thank you later.
- Every 4 pomodoros, take a longer break
Once you’ve completed four Pomodoro’s, you can take a longer break. 20 minutes is good. Or 30. Your brain will use this time to assimilate new information and rest before the next round of Pomodoro’s.